Management and Utilisation of Accommodation and ICT in SAPS – Is There Scope for Greater Efficiency?

Year Published 2021
Business unit: PEPA
Resource type: Case study
File type: PDF
Theme(s): Police, Procurement, Public Service & Administration

Description

The Police and IPID Directorate in the Public Finance Division of the National Treasury conducted spending reviews between June and October 2021, specifically focusing on: a) Space utilisation in 3 leased SAPS buildings in Pretoria, taking into account the Space Guidelines for Government Buildings issued by the DPWI in 2009; and b) Management and utilisation of selected ICT systems in the SAPS. This report summarises key findings from the reviews and outlines recommendations for the SAPS to more efficiently manage and utilise its accommodation and ICT systems to save costs in the short and long term. Both reviews are a continuation of the spending reviews initially conducted in 2020/21.They build on the findings from the previous reviews which, in the case of the SAPS accommodation portfolio, noted that there was scope for improving the provision, management and utilisation of accommodation in SAPS given higher than market rate lease escalation costs that are currently payable, as well as poor maintenance and management of state-owned buildings and infrastructure projects. For ICT, the 2020/21 review noted, among other issues, that there was over-reliance on SITA even for ICT projects that should be managed in-house; misalignment between utilisation of ICT systems and performance in some functions of the department; and under-investment in ICT systems that could improve service delivery and promote smart policing.

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