PPM
Toolkit
Programme and Project Management Toolkit
This toolkit provides a practical approach to what many consider a complex process: the management of projects. The Programme and Project Management Toolkit is designed to simplify the processes required to manage a project successfully, from beginning to end. It defines project management in simple terms and provides you with all of the documentation, tools and templates required to make your project a success throughout the five different phases. The National Treasury, together with Government Technical Advisory Centre, took the initiative to roll-out the PPM framework, guides and toolkits in all national departments and the nine provinces. The Project Management Body of Knowledge (PMBOK) approach was adopted as a basis for the development of the Programme and Project Management Framework. The material is customised to suit the South African public sector.
Please send any questions or suggestions to the Government Technical Advisory Centre email address on: info@gtac.gov.za
PPM Placemat Front: this poster provides an overview of the phases of the PPM approach.
PPM Placemat Back: this poster provides an overview of the phases of the PPM approach.
Please see below links to download the PPM toolkit to get you started
PPM Toolkit
Framework Methodology and Guides
- PPM 03 Change Management Framework
- PPM 04 Methodology
- PPM 05 Guide to Project Start Up
- PPM 06 Guide to Project Sponsorship
- PPM 07 Guide to Project Charter Writing
- PPM 08 Guide to Project Planning
- PPM 09 Guide to Smaller Projects
- PPM 10 Health Check Guide
- PPM 11 PPMO Set Up Guide
- PPM 12 Glossary
- PPM 13 South African Government Extension to the GTAC PPM Toolkit
Concept
- CON1. Environmental Scan Template
- CON2. Situational Assessment Template
- CON3. Needs Statement Template
- CON4. Commitment to Change Tool
- CON5. Stakeholder Analysis Template
- CON6. Vision Statement_Template
- CON7. Impact Outcomes Outputs Perf Ind Template
- CON8. Alignment to Strategy Template
- CON9. Options Analysis Template
- CON9a. Options Analysis Checklist
- CON10. Client End-User Requirements Template
- CON11. Business Case Template
- CON12. Change Readiness Questionnaire
- CON13. Concept Phase Checklist
- CON14a. Lessons Learnt Gathering Form Template
- CON14b. Lessons Learnt Log Template
Definition
- DEF1a. Governance Structure Template
- DEF1b. Organisation_Structure Template
- DEF2. Terms of Reference Template
- DEF3. Core Team Requirements Template
- DEF4. HR Man Plan Core Team Template
- DEF5. Project Team Member Evaluation Template
- DEF6. Project Team Directory Template
- DEF7. Roles Responsibilities Matrix Template
- DEF8. Team Agreement Template
- DEF8a. Establishing Ground Rules Tool
- DEF8b. Team Operating Effectiveness Tool
- DEF8c. Elements of Teamwork Audit Tool
- DEF9. Scope Statement Template
- DEF10. Stakeholder Interests Needs Assessment Template
- DEF11. Project Charter Template
- DEF12. Definition Phase Checklist
- DEF13a. Lessons Learnt Gathering Form Template
- DEF13b. Lessons Learnt Log Template
Planning
- PLA1. Scope Management Plan Template
- PLA2. Work Breakdown Structure Template
- PLA4. Project Budget Template
- PLA5. Project Schedule Template
- PLA6. HR Resource Man Plan – Implementation Team Template
- PLA6a. PDP Short Template
- PLA6b. PDP Long Template
- PLA7. Communications Management Plan Template
- PLA7a. Communications Worksheet Template
- PLA7b. Performance Reporting Chart Template
- PLA8a. Quality Management Strategy Template
- PLA8b. Quality Assurance and Control Chart Template
- PLA9a. Risk Management Plan Template
- PLA9b. Risk List and Risk Matrix Template
- PLA10. Stakeholder Management Plan Template
- PLA11. People and Organisation Change Plan Template
- PLA11a. Building Consensus Tool
- PLA11b. Change Resistance Scale Tool
- PLA11c. Evaluate Change Plan Tool
- PLA11d. Managing Resistance Tool
- PLA12. Project Plan Template
- PLA13a. Lessons Learnt Gathering Form Template
- PLA13b. Lessons Learnt Log Template
Implementation
- IMP1. Meeting Agenda Template
- IMP2. Meeting Minutes Template
- IMP3. Action Items List Template
- IMP4. Weekly Status Report Template
- IMP5. Monthly Status Report Template
- IMP6. Risk Management Form Template
- IMP7. Issues Management Process Template
- IMP7a. Issues Management Form Template
- IMP7b. Issues Log Template
- IMP8. Change Control Process Template
- IMP8a. Change Request Template
- IMP8b. Change Control Log Template
- IMP9. Deliverables Acceptance Sheet Template
- IMP10. Start Up Checklist
- IMP11a. Lessons Learnt Gathering Form Template
- IMP11b. Lessons Learnt Log Template